Treasury to monitor state spending electronically

February 18, 2015
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The system will give the Cabinet and Principal Secretaries access to a real time summary of the expenditure made by all state agencies and enable measuring of budget performance against work plans/FILE
The system will give the Cabinet and Principal Secretaries access to a real time summary of the expenditure made by all state agencies and enable measuring of budget performance against work plans/FILE
NAIROBI, Kenya, Feb 18 – The National Treasury will from March monitor how all ministries, state agencies as well as county governments spend funds on a real time basis.

This follows the development of an electronic system dubbed the Integrated Financial Management Information system (IFMIS) Business Intelligence Dashboard.

The system will give the Cabinet and Principal Secretaries access to a real time summary of the expenditure made by all state agencies and enable measuring of budget performance against work plans.

The dashboard that will be launched in March will be used by Cabinet and Principal Secretaries within the National Government and Governors at the county level giving them access to a breakdown of expenditure within departments in ministries with an interactive visual presentation.

The dashboard, which will run on an Oracle Business Intelligence platform, will give a real time graphical representation of allocated budgets, expenditure levels by different ministries, departments and state agencies and expose day-to-day running of financial activities at a single log in.

National Treasury Principal Secretary Kamau Thugge said the use of the electronic tool will enhance planning and comprehensive monitoring of the Budget implementation. Data to be interrogated through the dashboard will include procurement and payment as well as accurate tracing of funds.

The Treasury presented the dashboard to principal secretaries, Heads of Commissions and accounting officers meeting to review the Budget absorption in Ministries, departments and Government agencies (MDAs). The forum also established modalities on proper monitoring and evaluation to align expenditure to the annual work plan, cash plan and procurement plan.

The Controller of Budget Agnes Odhiambo emphasised on the need for all the MDA’s and Counties to have their expenditures managed through IFMIS in order to promote transparency and enhance easy reporting.

Odhiambo also discouraged the use of manual systems in managing public funds, noting that MDA’s that have not taken up IFMIS are in contravention of the Public Financial Management (PFM) law.

The PFM Act requires all public institutions to carry out their transactions through a system prescribed by the National Treasury.

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